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Students

Every student's admission, guardian details, and profile — in one place, kept up to date as they move through your madrasa.

📋 Overview

The Students page holds every admitted student's full record — personal details, class, father and guardian information, and their fee and login status. You can filter the list by Active, Left, Graduated, or view everyone at once.

MadarsaHub students management screen

➕ Admitting a New Student

  1. Tap New Admission (نیا داخلہ).
  2. Fill in the student's personal details — name, date of birth, and class. The system checks the date of birth against a minimum age automatically.
  3. Add father and guardian details (see the next section).
  4. Set the monthly fee, or mark the student Sabeel Lillah if they won't be charged — this matters for how Reports and Income are calculated later.
  5. Save. The student appears in their class immediately, and shows up in Attendance and Progress Tracking from that point on.

👪 Father & Guardian Details

The father's name, CNIC, and phone number are always part of a student's profile. A separate Guardian only needs to be added if someone other than the father — an uncle, a mother, anyone — is the actual point of contact (for example, if the father has passed away or is unreachable).

Searching by CNIC or phone number while adding a guardian will find an existing guardian record if one already exists (useful for siblings) and fill in their details automatically.

🔑 Student & Guardian Login

Every student gets their own login automatically (their admission number doubles as their username and password). If a guardian was added, they get a separate login too — one login that shows every one of their children at your madrasa, not just one.

  1. Open a student's profile and tap Credentials (لاگ ان کی تفصیل).
  2. Send the login details directly over WhatsApp with one tap, or copy them to share manually.

🪪 Student ID Cards

From a student's profile, tap Generate ID Card to produce a print-ready card with their photo, name, class, and admission number. Download it, print it, or share it as an image directly.

🔄 Status & Class Promotion

A student's status — Active, Left, or Graduated — controls whether they still appear in daily Attendance and monthly Fees. Changing status doesn't delete their past records; it just stops asking for new ones.

At year-end, use bulk promotion to move an entire class up to the next one together, instead of moving students one at a time.

💡 Good To Know

A Sabeel Lillah student is never counted as paid or pending fees in Reports — they're excluded from fee totals entirely, so your income numbers stay accurate.